Privacy Policy

1. General Information

This Privacy Policy explains how Beyond Solutions and its subsidiaries and divisions (hereinafter referred to as “we” or “our”), operating under various trade names in the Netherlands and other countries, collect, process, and protect personal data. Our services extend to clients both within and outside the European Union (EU), and data processing occurs in both EU and non-EU countries.

2. Data We Collect

We collect and process personal data only when necessary to provide our services or improve them. This data includes, but is not limited to:

    • Identity Data: Name, address, postal code, city, gender, date of birth.

    • Contact Data: Phone number, email address.

    • Financial Data: Bank account numbers, credit card details, income information, tax data.

    • Employment Data: Job title, employer details, salary information, employment contracts, performance evaluations.

    • Education Data: Academic qualifications, diplomas, transcripts, grades, study history.

    • Immigration Data: Passport copies, proof of address, birth certificates, and other documents required for residence permit applications.

    • Other Data: Information related to legal structures, contracts, permits, and personal data of employees if involved in recruitment, selection, or HR management.

3. Purposes of Data Processing

We process personal data for the following purposes:

    • Service Delivery: Providing consultancy services, including market research, legal advice, HR support, and financial services. As a recognized sponsor of the Dutch Immigration and Naturalization Service (IND), we facilitate residence permit applications for highly skilled migrants.

    • Contractual Obligations: Executing contracts and agreements with clients.

    • Compliance: Meeting legal and regulatory obligations, such as tax filings and reporting.

    • Marketing: Sending newsletters, updates, or information about our services.

4. Legal Basis for Processing

We process personal data based on the following legal grounds under the General Data Protection Regulation (GDPR):

    • Consent (Article 6(1)(a)).

    • Performance of a contract (Article 6(1)(b)).

    • Compliance with legal obligations (Article 6(1)(c)).

5. Data Retention

We retain client data in our archives to facilitate future services. For example, data may be reused for services requested after several years. While we do not have a documented retention policy, we strive to retain data only for as long as necessary for the purposes outlined above.

6. Data Sharing

We do not directly share personal data with external parties. For residence permit applications, we upload required personal data and supporting documents to the IND’s secure system, where the IND processes the information as part of their administrative procedures. Personal data is also accessible internally to authorized employees involved in providing services.

7. International Data Transfers

We process personal data across various jurisdictions, including outside the European Economic Area (EEA). While no specific safeguards are currently in place, we strive to implement appropriate measures to protect your data during these transfers.

8. Security Measures

We take reasonable steps to protect personal data from unauthorized access, alteration, or loss. While no specific technical measures are currently in place, we are committed to continuously improving our security practices.

9. Cookies

Our website uses cookies to improve user experience. A detailed Cookie Policy, including information on the types of cookies used and how to manage them, will be made available separately.

10. Data Subject Rights

Under the GDPR, you have the following rights:

    • Right to Access and Correction: You can request access to your personal data or request corrections.

    • Right to Deletion: You can request the deletion of your data, provided this does not conflict with legal obligations.

    • Right to Restriction: You can request restricted processing of your data under certain conditions.

    • Right to Object: You can object to the processing of your data for specific purposes.

    • Right to Withdraw Consent: If processing is based on your consent, you can withdraw it at any time.

If you wish to exercise any of these rights, please contact us using the information provided below. We will assist you promptly.

11. Updates to This Privacy Policy

This Privacy Policy may be updated without prior notification. Please review it regularly to stay informed of any changes.

12. Contact Information

If you have any questions or requests regarding this Privacy Policy or wish to exercise your data subject rights, please contact us at:

Beyond Solutions B.V.

Email: requests@beyondsolutions.com

Phone: +31 (0) 85 301 4742